Note: We do not recommend peer-to-peer networks using non-dedicated server.

What printers should I use?
While any type of ink jet or laser printer is fine for printing spec sheets, cost sheets, or line sheets, we recommend using only HP-compatible laser printers for printing portrait or landscape-oriented reports, as well as multi-part invoices or pick tickets. If you are using a laser printer that is not manufactured by HP, try the UniPrint server, which may help address any printer compatibility issues.

What is EDI?
Electronic data interchange (EDI) is a standard, public data format for the exchange of inter- and intra-company documents. EDI eliminates the need to use telex, fax machines, or mail to exchange documents, allowing information to be dynamically shared from one computer to another.  Companies who exchange documents via EDI are called “trading partners”.  Trading partners can transmit purchase orders, invoices, shipping notices, UPC catalogs, and much more.

What is an EDI transaction?
EDI transactions are automated business documents.  Each type of business document exchanged via EDI is assigned a transaction number.  For example, the transaction number for an invoice is 810, while the transaction number for a shipping notice is 856.

What is an EDI mailbox and why do I need one? 
EDI transactions are performed via a telephone and a modem.  An EDI mailbox will eliminate the need to create a direct connection to each trading partner, allowing all data to be sent, received, and retrieved from a single point.

EDI mailboxes can be obtained through value added networks (VANs) provided by such companies as IBM, General Electric, and Sterling Commerce.  Subscriptions to these networks can be purchased for a basic monthly service fee, plus a small charge each time the network is used/a transaction is performed.  Only one network subscription is required, since all the major VAN providers have developed “pass-throughs” that facilitate interconnection and data-sharing.

What should I look for when purchasing EDI software?
There are numerous “off the shelf” EDI software packages available, designed to function as stand-alone systems, or to be integrated with existing order processing or production solutions.  Choosing the right one requires careful evaluation and selection.  Look for EDI software that offers:

• Formatted data entry screens
• Modem communications
• Formatted reports
• Rapid export of EDI transactions to other applications
• Direct import of EDI transactions from third-party order processing systems

What is EDI integration?
EDI integration automates the bi-directional movement/transmission of data to and from an EDI system and a separate order processing system.  Without EDI integration, purchase orders, invoices, and other documents must be printed, then manually re-keyed into the order processing application.  For companies that process high volumes of transactions, this can put a strain on resources and result in a high number of costly human errors.

How do I purchase EDI software for my AIMS solution?
AIMS offers an optional EDI module that is fully integrated with the order processing and production system, and facilitates the dynamic import and export of data via EDI.  Customers can choose from:

• An in-house solution which leverages Gentran: Director, an EDI translator software package from Sterling Commerce.  Maps for trading partners are currently being written and maintained by Computer Technology and Support.
• An integrated service bureau, Innovative Systems.  This approach is ideal for smaller organizations that want to pay based on usage, instead of purchasing a translator and trading partner maps.